Financial Aid Process 2023-2024

Once your FAFSA has been submitted, we may ask you to provide additional documentation. You will be notified at the email address you provided in your FAFSA application when we receive your FAFSA results. You will be instructed to check your eligibility requirements. 

When we receive your FAFSA, if supporting documentation is needed to verify the content on your FAFSA, you will see those requirements listed in the 'Unsatisfied' requirements in My Financial Aid.   Your financial aid is not awarded until all requested paperwork has been turned in to YC Financial Aid. For more information on verification, please see  How to use Verify My FAFSA

In the MyYC portal: Click on My Account → My Financial Aid → Home tab. Be sure to select the correct award year (year in which you will use the funding):

As you complete the unsatisfied requirements, they will move down to the Satisfied Requirements sections and be marked in green.

If there are no unsatisfied requirements, check the Award Offer tab to see if you have been awarded funds.

When all of your requirements are satisfied, check the Award Offers tab to see if you are eligible for a financial aid award.

In the MyYC portal: Click on My Account → My Financial Aid → Award Offer. Be sure to select the correct award year (year in which you will use the funding):

• Select the right academic year in the upper right corner
• Check under the Grants & Scholarship, Loans, and Work Study categories to see what your estimated award amount will be. 
• 

NOTE: the amounts listed here can change so check back here regularly to view the current status. Factors that may trigger modification to the amount include, but are not limited to:

• The number of credits required to be eligible for different types
• Satisfactory Academic Progress
• Lifetime Eligibility Units
• Maximum Time Frame
• Appeals
• as well as other factors. 

It's important that you understand what is needed to keep your financial aid intact. We have several tools to help you.  See the Maintaining Eligibility section below for more details or see the FAQ's and Policies pages

See the "View Your Award Payment Schedule" on the Award Offers tab of the My Financial Aid link to view when funding will be disbursed. 

• Expected date is the date that the funds have released to your account. This is NOT when you  will receive the funds via check or direct deposit if you set up eRefund.  It is generally 7-10 days after the expected date, review the academic calendar for more information. 
• Expected amount is NOT the amount you are receiving as a check or direct deposit. This is the amount of each award, per term, without tuition, fees, or books removed from it. 

Aid in excess of direct costs will be reimbursed according to the Academic Calendar deadlines. Review the refund amount by going to My Account → Payment Center in the myYC portal once the appropriate deadine has happened. 

Award Payment Schedule below -  SAMPLE ONLY -(your actual schedule will vary from this.)

There are a few reasons why your classes may not be covered

• You are taking classes that are not part of your program of study (e.g. the degree or certificate you chose)
• Your program of study is not eligible for financial aid

Other situations may apply. Contact your academic advisor using the Your Advisor link in the myYC portal to discuss your program of study and award amounts.

More information on Course Program of Study

A student’s financial aid award is prepared based on anticipated full-time enrollment. In accordance with federal regulations, Yavapai College will recalculate federal, state and institutional aid awards based on the enrollment status in degree applicable courses as of the published Freeze Date. Your aid may be prorated based on the recalculated enrollment status.

Generally, the initial Freeze Date occurs approximately ten calendar days after the start of the semester. The published Freeze Date for each semester can be found on the academic calendar. Student enrollment levels are locked on this date for disbursement purposes.

Any classes that are added or dropped after this Freeze Date will not impact (either increase or decrease) the student’s financial aid for the semester. However, students who never attend class will have a reduction of Pell eligibility and students who withdraw from all classes will be subject to a Return to Title IV eligibility calculation that may result in financial aid funds having to be repaid.

Additional information regarding adding/dropping classes, and late start only classes are discussed in the Financial Aid Freeze Date Policy

Prior to financial aid disbursement, students must meet all eligibility requirements for their disbursement fund type.

Per US Department of Education regulations, financial aid will be disbursed to students based on Course Program of Study (CPOS) attending hours. The types of federal aid you are awarded, the number of CPOS credits you are enrolled in, and the start date of the class will dictate how much you will receive in a disbursement.

• Taking ONLY full-semester length courses: If ALL of your eligible CPOS classes begin on the first day of the semester then ALL of your financial aid (after YC charges are paid) will be disbursed on the first disbursement date of the semester (see academic calendar).
• Taking ONLY late start classes: If you are ONLY enrolled in late start CPOS classes, meaning those that start during the second eight week module of the semester, your financial aid disbursement will occur approximately 3 weeks after your classes begin.
• Taking both full-semester and late start classes: If your enrollment includes a combination of CPOS classes (classes beginning the first day of the semester and late start classes), your disbursements will depend on your enrollment status at the time of the scheduled disbursement dates.  You may only receive a partial disbursement of financial aid on the first disbursement date of the semester and the remainder will disburse approximately 3 weeks after your late start classes begin.
• Direct Loans may disburse on different schedules based on loan type and borrower status. Please contact the financial aid department for more information.

More information may be found at studentaid.gov 

If you have financial aid funds that exceed the charges on your student account at the time of disbursement, you will receive a refund, which may be used to pay other educationally related expenses.

Your refund may be issued in the form of a check mailed to your current address or electronically (ACH) through E-Refund (log into your Student Portal and select Payment Center).