Financial Aid Policies

The policies below provide guidance on the financial aid process at Yavapai College. Click on the heading for more information.


 Attending Hours

Per US Department of Education regulations, financial aid will be disbursed to students based on attending hours. The types of aid you are awarded, the number of credits you are enrolled in, and the start date of the class will dictate how much you will receive in a disbursement.

  • If ALL of your classes begin on the first day of the semester and you meet all of the eligibility requirements for your disbursement, you will receive ALL of your financial aid (after YC charges are paid) on the first disbursement date of the semester.
  • If you are ONLY enrolled in late start classes, meaning those that start after the first day of the semester, your financial aid disbursement will occur approximately 7-10 days after your classes begin.
  • If your enrollment includes a combination of classes (classes beginning the first day of the semester and late start classes), you will receive a partial disbursement of financial aid on the first disbursement date of the semester and the remainder will disburse approximately 7-10 days after your next classes begins.

To illustrate how this may impact you, here are some common scenarios that may clarify the disbursement of aid.

The student below is registered for 12 credits: six credits that begin on 8/20, 3 credits that start on 9/24 and 3 credits that start on 10/8.

Student is awarded:

  • $2775 Pell grant
  • $1750 Federal Direct Subsidized Loan

Financial Aid will disburse as follows:

  • On 8/29, $1388 in Pell Grant will disburse (because student is attending 6 credits on 8/20). ALL tuition (for 12 credits) will be deducted from the 8/29 disbursement.
  • On 8/29, $1750 in Federal Direct Subsidized Loan will disburse.
  • On 10/3, $694 in Pell Grant will disburse (3 more credits in Pell Grant).
  • On 10/17, the remaining $694 in Pell grant will disburse for the remaining 3 credits.
Attendance Hours Scenario #1

Attending Hours Scenario #2

The student is registered for 6 credits: 3 credits that start on 9/24 and 3 credits that start on 10/8.

Student is awarded:

  • $1388 Pell grant
  • $1750 Federal Direct Subsidized Loan

Financial Aid will disburse as follows:

  • On 8/29, NO AID WILL DISBURSE because student is not registered in classes that begin on 8/20.
  • On 10/3, $694 will disburse in Pell Grant.
  • On 10/17, the remaining $694 in Pell and $1750 in Federal Direct Student Loan will disburse.
Attending Hours Scenario #2
 Book Advance Program

Program Highlights

  • Students are eligible to charge books if they have been awarded and have a credit balance after all tuition, fees, and room and board charges have been paid.
  • Students will be permitted to purchase books and supplies only. Clothing cannot be charged.
  • Students will have the opportunity to charge books for a limited time. Please see the financial aid calendar for specific dates.
  • Please bring your student ID with you when you visit the bookstore. The bookstore will be able to verify your financial aid eligibility and the amount that you are authorized to charge at that time.

Important Reminders

  • If your financial aid eligibility changes, or your awards require re-calculation due to a change, you are responsible for the balance created on your student account from this book charge.
  • If you do not receive your financial aid, or withdraw prior to receiving your financial aid, all outstanding charges including the books charged will be your responsibility.
  • This is not an additional financial aid award. The amount charged at the bookstore will reduce the amount of financial aid refund that you will receive.

If you are interested in purchasing books and supplies outside of the Yavapai College Bookstore, please contact the Financial Aid Office to inquire about the Bookstore Opt-Out Form.

 Direct Loan 150% Loan Limit Rule

As of July 1st, 2013, any first-time borrower, (which is defined as someone who has no outstanding balance on a FFELP or Direct loan when receiving a Direct loan on or after July 1, 2013), will only be able to obtain federal Direct Subsidized loans for a maximum of 150% of the published program length in which they are enrolled. Additionally, the subsidized loans that had been borrowed up to the 150% point will lose further government subsidy and interest will begin to become the student's responsibility if they do not graduate by the 150% point (and continue to be enrolled in the same or a shorter undergraduate program). From that point forward, these subsidized loans will become unsubsidized loans.

Here are a few facts that you need to know:

  1. Students may receive Direct Subsidized loans for no more than 150% of the length of the current academic program. For example, a student enrolled in a two-year program will have three years' worth of subsidized loan eligibility and a student enrolled in a four-year program will have six years' worth of subsidized loan eligibility.
  2. Once a student reaches the 150% mark in a particular program, their future subsidized loan eligibility in that program will end. They may, however, be eligible for unsubsidized loans.
  3. A student who reaches the 150% limitation will have their interest subsidy end for all outstanding subsidized loans if the student does not graduate and continues to be enrolled in the same or a shorter undergraduate program. Repayment does not begin, but like unsubsidized loans, the student (rather than the government) would become responsible for interest that accrues from this point forward.
  4. Unlike other measures in determining continued aid eligibility, this provision is not affected by the total dollar amount borrowed. Any and all periods of subsidized loan borrowing will count against the 150% time limit.
  5. This policy is in addition to, and not in place of, the lifetime aggregate loan limits that are currently in place.

For more information view the FACT Sheet from the U.S. Department of Education.

 Eligibility Requirements

Students must meet the following minimum criteria to be eligible for most federal, state and institutional funding:

  • be a U.S. citizen or an eligible noncitizen
  • have a valid Social Security number
  • be registered with Selective Service, if you are male
  • demonstrate financial need
  • be enrolled in an eligible degree or certificate program
  • maintain satisfactory academic progress
  • not be in default on a federal student loan or owe money on a federal student grant
  • cannot be convicted of a drug related felony while being a recipient of federal student aid
  • have a high school diploma or a recognized equivalent such as a General Educational Development (GED) certificate or have completed a high school education in a home school setting approved under state law
    OR
    have passed an Ability to Benefit (ABT) test prior to July 1, 2012
    OR
    have completed at least 6 credit hours at Yavapai College or elsewhere, or the equivalent coursework (225 Clock hours), prior to July 1, 2012 that are applicable to a degree or certificate currently offered by Yavapai College.
 E-mail Correspondence

The YC Financial Aid Office will use e-mail as its official means of communication with you. This will allow us to communicate with you faster and allows for convenient access to your financial aid information.

Our initial email correspondence goes to the email you listed on your FAFSA. When you register for classes you receive a YC scholar email address and all future correspondence will go to your YC scholar email. If you want to have e-mail redirected from your official @scholar.yc.edu address to another e-mail address (e.g., @hotmail.com, @aol.com, etc.) follow these instructions.

We will use caution when sending you information via e-mail. No confidential information will be included in the content of the e-mail message.

 Freeze Date

The amount of financial aid you receive for a semester depends on the number of credits for which you are enrolled on the financial aid freeze date. Generally, the initial financial aid freeze date occurs approximately seven calendar days after the start of the semester. Please see the Financial Aid Calendar to review the freeze date for the upcoming semester.

Please note: The initial freeze date applies to regular full semester classes. For students who add late start classes after the freeze date, financial aid will be adjusted accordingly.

 Ineligible Programs

The following is a list of Yavapai College programs/certificates that are ineligible for financial aid. These programs are subject to change.

  • Computer Networking Technician
  • Early Childhood Education – Basic
  • Emergency Medical Technician – Basic
  • Law Enforcement and Corrections
  • Legal Office Clerk
  • Justice Studies
  • Personal Interest
  • Phlebotomy
  • Small Business Entrepreneurship
  • Solar Renewable Energy
  • Undecided/Undeclared
  • Weatherization and Energy Efficiency
 Pell Lifetime Eligibility Used (LEU)

The amount of Federal Pell Grant funds you may receive over your lifetime is limited by a new federal law to be the equivalent of six years of Pell Grant funding. Please see the Federal Student Aid website for specifics on how the amount of Pell you have received is calculated.

The specific amount of Pell grant you have received can be viewed by logging into the National Student Loan Data System website.

 Satisfactory Academic Progress Policy (SAP)

This policy explains how your credits attempted and grades earned affect your eligibility for continued financial aid funding.

All financial aid recipients at YC are required to meet minimum SAP standards by maintaining a cumulative GPA of 2.0 or better AND a 66% or better rate of progression.

Rate of progression is measured by the total number of earned credits divided by the total number of attempted credits. Rate of progression is not semester based but includes ALL credits attempted and earned at YC and other schools you previously attended.

Also the number of total attempted credits is reviewed to determine if you have reached Maximum Time Frame (MTF) suspension. Per Federal regulations, you must complete your degree or certificate once you have attempted 150% of the credit hours required to complete the program. This is generally 96 attempted credits at YC. Student can be MTF suspended for additional reasons, refer to the SAP policy for details.

Click here to read the full policy. Click here to access our SAP Calculators.

 Special Circumstances

Although the process of determining a student's eligibility for federal student aid is basically the same for all applicants, there is some flexibility. There have to be very good reasons for the financial aid administrator to make any adjustments, and you'll have to provide adequate proof to support those adjustments. Also, the financial aid administrator's decision is final and cannot be appealed to the U.S. Department of Education.

Dependent status vs Independent status - Parents refusing or unwilling to contribute to a student's education or students that demonstrate total self-sufficiency do not qualify a student as independent. However, if there are extenuating circumstances, a student may be eligible to appeal the dependent status. You should contact the Yavapai College Financial Aid Office to obtain information on what qualifies for a Petition for Independent Status.

Financial Situations - In some cases, your financial aid administrator may adjust your cost of attendance or the information used to calculate your Expected Family Contribution (EFC) to take into account circumstances that might affect the amount you and your family are expected to contribute toward your education.

These circumstances could include: a family's unusually high medical or dental expenses, not covered by insurance; or if you, your spouse, or either of your parents (if a dependent student) have been recently unemployed. If conditions such as these apply to you or your family, contact the Yavapai College Financial Aid Office to obtain information on how to submit an Income Reduction Appeal.

Please check with our Financial Aid Office if you feel you have any other special circumstances that might affect the amount you and your family are expected to contribute.

 Transfer Monitoring Hold

Transfer monitoring is the process by which schools must verify with the Department of Education, via the National Student Loans Database System (NSLDS), eligibility for federal financial aid for students who begin their study mid-year or during the summer at Yavapai College. Once transfer monitoring for a student is reported to NSLDS, Yavapai College is required to wait seven (7) days before funds can be disbursed to the student. This process must be done even if the student did not receive financial aid at any other school. There is no action required by the student during this process.

 Verification Policy

The Yavapai College Financial Aid Office verifies all FAFSA's selected for verification by the Department of Education. Under certain circumstances, the financial aid office may select additional files for which conflicting information indicates that there may be errors in the data reported.

 Withdrawal Policy

If you withdraw from ALL of your classes, your financial aid will be reevaluated to determine the amount of aid that has been earned and any unearned aid you will be required to pay back. Review the 1314 Withdrawal/Repayment policy or contact the Financial Aid Office for more information.

Please visit the registration Tuition and Fees page for more information on add, drop and refund deadlines.