Bill & Payment Information

Tuition Payment Policy - Spring 2025 Regular 16-week & 1st 8 week classes ( Spring tuition rates)

Spring 2025 Regular 16-week classes and 1st 8-week classes beginning on January 18th, 2025

Tuition is due at the time of registration. Financial aid or Payment Plans may be available.

To secure your classes, please complete one of the following options:

• Pay in full by January 7th, 2025 by 5pm
  • login to your myYC portal and click on Payment Center at the top.
  • Choose “Make a Payment"
• Set up a Payment Plan by January 7th, 2025 by 5pm
  • Review payment plan options at https://www.yc.edu/paymentplan
  • Follow instruction on the payment plan page to sign up. Auto Pay set up is required.
• Have an approved Financial Aid memo reflected on your student account by January 7th, 2025 by 5pm
  • Questions? – contact Financial Aid at 928-776-2152 or financial.aid@yc.edu
  • Or visit www.yc.edu/financialaid . Your financial aid advisor can walk you through your FAFSA application

To pay in full or set up a payment plan go to: www.yc.edu -> click "My Account" -> click "Payment Center".

Students whose registration is not in good standing by Jan 7, 2025 will be dropped from classes that begin on Jan 18, 2025.

Yavapai College wants you to be successful in your courses, please access the following emails/phone numbers for payment assistance questions:

• Financial Aid (928) 776-2152
• Student Accounts (928) 776-2124
• General Registration Questions/Assistance? Admissions (928) 717-7777, ycadmission@yc.edu

Please Note failure to pay your balance due will result in the following actions:

• A Financial Hold will be placed on your account, prohibiting the following services and privileges
  • Future Registration
• It is Yavapai College’s policy to refer any unpaid account balances to an external collection agency
• Failure to drop your classes yourself or to attend your classes does not relieve you of your registration or financial obligation.  Classes must be officially dropped online by you in accordance with the drop deadlines in order to have tuition adjusted.  Drop deadlines can be found on the Academic Calendar

Tuition Payment Policy - Fall 2024 Second 8-Week Classes  ( Fall tuition rates)

Fall 2024 2nd 8-week classes beginning on October 16, 2024

To secure your classes, please complete one of the following options::

• Pay in full by Oct. 9, 2024, by 5pm
  • login to your myYC portal and click on Payment Center at the top.
  • Choose “Make a Payment"
• Set up a Payment Plan by Oct. 9, 2024, by 5pm
  • Review payment plan options at https://www.yc.edu/paymentplan
  • Follow instruction on the payment plan page to sign up. Auto Pay set up is required.
• Have an approved Financial Aid memo reflected on your student account by Oct. 9, 2024, by 5pm
  • Questions? – contact Financial Aid at 928-776-2152 or financial.aid@yc.edu
  • Or visit www.yc.edu/financialaid . Your financial aid advisor can walk you through your FAFSA application

Students whose registration is not in good standing by Oct. 9, 2024 will be dropped from 2nd 8-week classes that begin on October 16, 2024.

For Fall 2024 classes:

At the time of enrollment , to secure classes,  student must complete one of the three following options:

To pay in full or set up a payment plan go to:  www.yc.edu -> click "My Account" -> click "Payment Center"

Yavapai College wants you to be successful in your courses, please access the following emails/phone numbers for payment assistance questions:

• Financial Aid (928) 776-2152
• Student Accounts (928) 776-2124
• General Registration Questions/Assistance? Admissions (928) 717-7777

Please Note failure to pay your balance due will result in the following actions:

• A Financial Hold will be placed on your account, prohibiting the following services and privileges
  • Future Registration
• It is Yavapai College’s policy to refer any unpaid account balances to an external collection agency
• Failure to drop your classes yourself or to attend your classes does not relieve you of your registration or financial obligation.  Classes must be officially dropped online by you in accordance with the drop deadlines in order to have tuition adjusted.  Drop deadlines can be found on the Academic Calendar

Pay Online:

• Login to your myYC portal link in the upper right-hand corner
• Click on the My Account card
• Click on Payment Center

You will be redirected to your Payment Portal where you can make a payment or set up a payment plan. ( step-by-step instructions)

Payments in Person:

In-person payments will be accepted at the Cashier Station on the Prescott Campus.

1098T Information  - pdf download

Students that have an outside agency (employer, workman's comp., Voc. Rehab., etc.) that will be paying their tuition, can have a third-party billing set up.

All new 3rd parties established after April 1, 2024, please email the Bursar at bursar@yc.edu for additional information and instructions.

• 3rd parties will work with Yavapai College to complete a Third-Party Agreement
• 3rd parties will be provided a link to a secure online form that must be used to submit the required information needed for a third-party authorization (student information, courses to be paid, etc.)

For existing 3rd parties established on or before April 1, 2024:

• Email the Bursar at bursar@yc.edu for a link to a secure online form that must be used to submit the required information needed for a 3rd party authorization (student information, courses to be paid, etc.). Please note whether you will need to submit more than 5 students per authorization so we can send the correct link
• If the 3rd party will be submitting an authorization for more than 5 students, please use the approved template ( template will download to your computer) to upload with your authorization form

The 3rd party authorization forms are submitted directly to the Bursar’s office and will be processed within 2 business days of receipt.

The authorization will serve as payment to hold classes. However, in order to hold classes, the authorization must be received by the Bursar 5 days prior to the student registering for class(es). Tuition will still be invoiced to the third party should the student not drop their classes by the deadline for a refund/reversal of tuition (see Academic Calendar for important dates and deadlines). In the event the 3rd party agency does not provide payment by the date due when invoiced, the balance will be the student's responsibility.

Any questions regarding third party billing can be directed to the Bursar at the e-mail above or 928-776-2138.

Tuition Refunds are processed weekly, typically for release on Wednesdays. If there have been no credit card payments or a refund profile has not been set up, a check will be issued and mailed. IMPORTANT: Please make sure that your address in your YC Portal is current. Go to: myYC portal -> My Account -> Payment Center to view refunds. 

Tuition Refunds for Payments Made By Credit Card

Credit card refunds override refund profiles. If a student made credit card payments and set up a refund profile, then was to receive a refund from dropping a class, the refund will go back to the credit card and not to the refund profile.

Tuition Refunds for Payments Made By Electronic Check

Refunds resulting in payments made by electronic check will be held for 10 business days before the refund can be processed.

Financial Aid Refunds are also processed weekly, typically for release on Wednesdays. Financial Aid refunds will be issued in one of the following two ways:

1. By check mailed through USPS (no pick up option available). IMPORTANT: Please make sure you have your current address updated in your YC Portal under “Personal Information” to ensure your check will be mailed to the correct address.
2. Electronically by ACH refund profile. Refund profiles can be set up in your YC Portal under My Account -> Payment Center.  Once there, click on My Account, and click Sign Up under Direct Deposit Refunds, eRefund. 

• Refund deadlines for dropping classes / academic calendar
• Student Refund Appeal Form  -  please read to determine if you are eligible to apply

Military Tuition Assistance

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

In accordance with Department of Defense policy, Yavapai College is required to return any unearned TA funds on a prorated basis through at least 60% of the period for which the funds were provided. The calculation of the unearned TA funds will be based upon the student's last day of attendance. The unearned funds will be returned to the applicable military Service branch and the student will be financially responsible to pay Yavapai College for the amount of unearned TA funds returned.

Yavapai College will work with students in instances when the student stops attending due to a military service obligation to identify solutions that will not result in student debt for the returned portion.

Each military branch has its own TA application form and procedures. To find out how to get started, visit your local installation education center, go online to a virtual education center or click on the following links for each service branch:

• Army

• Marine Corps

• Navy

• Air Force

Please submit approved Tuition Assistance forms to Bursar@yc.edu.